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Carmen Stinson - Jan 25, 2019

5 Benefits of a Travel Management Agency

Many people think that partnering with a travel management company is an unnecessarily added cost to your company’s expenses. Often they feel that a lot of the work that is done by a travel management agency can be done in-house. However, in-house travel solutions are not as cost- effective and cannot be professionally executed. When you are going on a corporate trip, it is important for it to be well-planned.

This can be efficiently done by the travel services of proper agencies. If you have been on trips planned by professional travel companies, then you would know the difference between in-house travel management and those that are outsourced. However, whether this difference is always going to prove to be fruitful or not is decided by the benefits that corporate travel companies bring to the table.

The features of a good travel management company include expense management, the duty of care and expense reports. However, if you would like to be told about corporate travel companies in further detail, it is best you continue reading this article.

Below are the 5 benefits of using a Travel Management Company:

Employee Satisfaction

This is a factor which can’t be highlighted more. In the corporate world, this happens to be a top priority when a trip is being planned. The reason for this is that a company has the duty of care for its employees. They are supposed to manage a feasible trip which does not prove to be of any discomfort or inconvenience to their employees. However, employee satisfaction and expense management can get a little challenging if you plan trips yourself.

Hence, this is the first benefit of a corporate travel company as it keeps your employees at comfort 24/7 and takes care of their safety and security. Be it via the online booking tool facilities that enable your company to track and connect with him/her easily or be it well-structured itineraries for the convenience and smooth out-lay of their trip.

Adaptation to your corporate Travel Policy

When you hire an individual to work only on the travel department for your company, it is extremely likely that your employee would often want to pull favors for his or her colleagues and friends. In a corporate setting, there is very little space to adapt to the corporate travel policy according to the taste of the travelers. Yes, comfort is a prime priority, but the aim is to bring comfort to the employee without having to fiddle a lot with the company’s policy.

A travel management company is quick to adapt to your corporate travel policy and gives you the option of creating one if your company doesn’t have one. The system works by cross-checking deals and travel services against your corporate travel policy and then forwarding them for confirmation. Hence, adaptation to company culture is rather easy.

Makes you a responsible employer

A corporate travel company gives you the luxury to get reports on traveling done and prior information. Being well informed about traveling keeps you ahead of your game and limits the probability of things going wrong. Being aware of where you are headed to and what extra will you require (as per the destination) is extremely important. This pre-trip information helps you in keeping your employees prepared for whatever is ahead of him or her and ensures his or her safety and security by giving you the authority of tracking them. Any preparations required to be done beforehand can be taken care of. For example, getting certain shots or medications, etc.

Get All your Business Travel Needs Centralized

Corporate travel companies are known to be efficient in optimizing travel costs. They usually do so by sourcing hotels and putting forward deals that suit your company culture and travel demands. This may include finding the most efficient flight times and giving you more diverse ground transportation options. A travel agency is able to deliver all your business travel needs to you in a generalized and focused manner, following your company’s policy. It provides you with management services that create a set travel program which helps you leverage vendor relationships to reduce your travel costs

Flexible Payment Options

Travel management companies provide you with management services that lower your travel costs. They also allow you to choose from a pool of options that are made to your convenience. These companies make your corporate travel easier and quicker by having a complete and detailed invoice. The payment options for your trips are accurately selected based on your company culture and its policies.

Having the right agency can save you up to 30% on your overall travel budget while keeping your employees happy.

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About the Author

Carmen Stinson
Director, Global Corporate Travel Sales & Operations
Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.
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