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Carmen Stinson - Feb 5, 2019

Your Travel Program Done Right: Benefits of hotel negotiated rates for your company

Many people wonder how exactly it is that travel management companies work. Well, their primary function is to manage your travel costs. These costs include various expenditures such as hotel bookings, online ticketing, emergency expenses, ground traveling costs, and much more. Corporate travel takes up a considerable portion of a company’s financial budget, and it is important that savings are seen through.

Many argue that partnering with a travel management company is an added cost and defies the whole concept of optimizing your savings. However, that is not true. This is because the average price that you or your employee would pay for a comfortable and stress-free traveling experience without the guidance of a well-equipped corporate travel company is likely to be much higher if a professional company does not budget your trip. Such companies offer the benefits of hotel negotiated rates, better traveling conditions, and a full set itinerary.

Moreover, if you partner with a renowned travel management agency, the company is likely to provide your business with a travel agent of your own who sets up a travel program as per your requirements. This agent is knowledgeable in all the areas that are required to structure a wonderful trip for you. These are insights which include informational material such as the most suited vendors, cost-effective ground travel, and your duty of care with regards to your employee.

However, if you are not too sure about the value of a travel management agency and its usefulness, then there are certain things that you can always look for to evaluate the benefits of a cost-effective traveling procedure. This would also keep you aware of the know-how of working with a travel management company.

The following three factors are what you should consider when looking for savings:

Better Hotel Deals

Many corporate travel management companies are strategic partners with renowned hotels. This enables them to gather attractive deals that their customers need to uplift their business or corporate travel. This is why, if you are doing this independently, it is less likely that you get your hands on saver deals that are not only cost-effective but also very convenient and comfortable.


The nature of the work of such companies allows them to have deep contacts in the traveling domain, and their perks are not just limited to the benefits of negotiated hotel rates. Not to mention, if you are having trouble getting a room in the hotel you love? Don’t worry; Travel agents can pull a few strings and make it happen!

Preferred Hotel Programs

Hotels usually provide their valued customers with tempting and attractive hotel programs. Travel companies can make your ordinary trip outstanding. They lay out travel programs that can be enjoyable and cost-effective. Apart from the usual negotiated rates of hotel room bookings, there are various other discounts and advantages that your company and employees can be provided with. These include value-added services, adaptability on check-in times, and current discounts.

If you are a regular customer of a travel company, you will be closer to exciting deals that can make traveling an experience to be looked forward to. This is because regular customers get the privilege to upgrade easily.

Getting preferred hotel programs also makes you extremely comfortable with the idea of traveling. A good hotel that is available at an affordable and cheap price does not leave a dent in your company’s pocket.

Professional Handling Your Travel

This is not the end of the long list of benefits related to negotiated hotel rates. Corporate travel companies use online booking tools to create distinct and useful reports or profiles of your employees and their travel experience. They lay down professionally made itineraries so that you are released of that burden.

As a traveler, you must be well informed of how the expenses of your trip unfold, and these reports are easily accessible by your travel manager. Most of the times you encounter two different kinds of agents - one who professionally manages your entire trip by continually adding value to it and one who is trained and equipped with all quick hacks and travel industry tricks.

So, this is how corporate travel companies are structured. We, at Forest Travel, are dedicated to uplifting your travel program and making your experience worthwhile and pocket-friendly.

Having the right agency can save you up to 30% on your overall travel budget while keeping your employees happy.

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About the Author

Carmen Stinson
Director, Global Corporate Travel Sales & Operations
Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.
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