Logo Forest Travel
800-432-2132
Carmen Stinson - Mar 26, 2019

Corporate Travel Safety Tips and What to Know About it

During an overseas business trip, the health and safety of your employees are at #1 priority. While most business travel might go smoothly, sometimes things can happen – when they do, you need to be able to follow safety and security procedures.

The number of international business trips has increased. It is even more valuable than ever for employees to be aware of the geopolitical or cultural security travel risks they face when visiting other countries. In addition to providing them with sufficient resources and organizing the logistics of their trip, there are a few tips corporate travel service can deliver to accomplish the mission. Here are some tips on how to mitigate travel risks.

Assessing risks and destination research

If your employees are going to travel to different parts of the world, here are some of the critical scenarios you should prepare for:

Cultural misunderstandings: Make sure your travelers get familiar with local customs and business etiquette to avoid any disagreements. It’s also a good idea for them to learn a few spoken phrases.

Adverse weather: Events such as floods, earthquakes, and hurricanes are common in certain parts of the world. Make sure your travelers are aware of possibilities.

Civil unrest: Political instability and terrorism can put travelers in jeopardy. The best way to ensure traveler safety is by following the latest travel advice from your travel agency’s Safety and Security software.

Unpredictable local laws: Drinking alcohol and smoking could be frowned upon (or illegal!) in some countries. Since your travelers are representing your business, avoid embarrassment by researching local laws.

Preparing employees for international travel

If leaving the country, ensure corporate traveler safety by making sure your employees:

Have the right travel documents: Your travelers will need to prove their right to enter other countries when traveling internationally. They’ll require a passport, travel tickets and occasionally a visa.

Pack properly: Chargers, adaptors, voltage check or even exchange some currency in advance can help minimize travel-related stress.

Know where they need to go: Travelers can put themselves in danger and waste valuable time by getting lost in an unfamiliar country. Plug in a detailed calendar of events, including address and transportation needs.

Have essential contact information: Your employees should know how to contact your corporate travel agency, company travel manager, and local emergency services.

Keeping travelers healthy

You can’t predict health issues, but you can plan how to manage them in advance. There are some health-related considerations to be aware of while traveling:

The availability of healthcare: Make sure your travelers know where they can get medical support before they need it.

Food and water safety: Getting a flavor of the local cuisine is a prospect that will excite many travelers. However, some parts of the world might not have high hygiene standards. Travelers should generally avoid street food, salads, and tap water.

Health threats and diseases: Stomach upsets, altitude sickness, and heat exposure are some of the most common medical problems when traveling abroad. Do your research to take the right over-the-counter remedy.

Vaccinations: It’s also essential to complete any necessary vaccination courses for the country before traveling, and have comprehensive travel insurance that includes emergency medical repatriation.

Getting around

Your travelers will likely be taking various forms of ground transportation. And the more traveling methods they make, the higher the number of risks. Take these tips into consideration:

Driving: Travelers will need to have their driving license with them at all times, and should book with reputable car hire firms. Some destinations may also have very different driving rules – for example, driving on the opposite side of the road.

Taxi/Shared rides: If your travelers need a taxi, make sure they only use a reputable, registered one. If possible, always pre-book. If considering Uber/Lyft, ensure that location safely embraces shared-rides.

Public transport: The safety levels of a destination vary significantly between cities, neighborhoods and times of the day. Research public transport options where they’ll be passing through, or whether a car and driver recommend.

Personal security

Travelers might be so preoccupied with their meetings or conferences; they might neglect to research the crime levels in their destination. Make sure you educate them about these critical areas:

A country’s background: Keep your travelers informed on any domestic issues a country is facing. That way they can stay vigilant and avoid areas of unrest where possible.

Crime and the law: Check out the most common crimes in the area and the correct measures to protect against them.

Security training: Keep staff safe through risk prevention training, or training for other specific personal security measures.

While all these points are common sense, it is good to include them in your Employee Handbook and On-Boarding process. In short, being aware of cultural differences is important, but also remind employees that they should be respectful and cautious, as they would in their own environment. Your company has the moral, and at times legal responsibility to care for travelers while on the road.

Look for solutions that will bring technology and personal support to mitigate travel risks.

Safe travels!

Learn 9 tips for minimizing travel risks

 

Having the right agency can save you up to 30% on your overall travel budget while keeping your employees happy.

Book a Free Consultation

About the Author

Carmen Stinson
Director, Global Corporate Travel Sales & Operations
Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.
New call-to-action