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Carmen Stinson - Mar 22, 2019

How to Choose a Corporate Travel Company?

 

How great would it be to have all your traveling professionally planned by a corporate travel company? You would not need to worry about planning an entire trip on your own, or about the ticket and hotel bookings.

Travel can often be extremely exhausting as switching between flights and commuting from one place to another requires a lot of patience. But at the same time, travel, be it corporate or recreational can be an enlightening and rousing too.

Alongside how dreadful corporate travel can get, it is sometimes also a heavy burden on the companies’ finances. Businesses or industrial ventures which are majorly dependent on traveling often find it difficult to structure a trip that doesn’t end up being too tiring for their employees or too costly for the company.

In situations like these, one is in dire need of someone to depend on in terms of planning the trip out. Official traveling can get significantly demanding at times, and so it is only wise to be going through the process with a person who would know best how to make your trip smooth and stress-free.

To reduce the stress that travel brings with it, it is best to be in contact with a trust-worthy corporate travel company that can respond and act upon unforeseen circumstances efficiently, helping you in making your trip as hurdle free as possible.

But the question is how do these travel companies work and what is it that one should look for in them?

Corporate travel companies target four main factors when planning a trip, these are as follows:

1) Employee satisfaction

Even though these trips are financed by the company, it is important to ensure that the trip one plans is not only comfortable but also easy for the employee to keep up with. That includes his or her transportation, lodging, and other expenses. This is where the work of a corporate travel company begins.

2) Travel Expenses

The company is there to ensure that your employee’s comfort is not at the cost of a financial dent in your venture’s corporate travel budget, it’s necessary for these costs to be optimized and affordable. However, once you have hired a professional from a corporate travel company, optimizing and ensuring that no expense goes beyond the boundary of your budget is no longer your headache. They will create the perfect travel policy.

3) Convenient Itinerary

A well-planned trip is easy to follow and keeps off unnecessary worries from the mind of your employee. Often times, businesses are not as aware of the location they are sending their employee too, which is why having a corporate travel company on board would make this process easier. Such companies have professionals that are well-versed with all the dynamics of the destination you have chosen. Hence, being able to structure your employee’s journey in a better way.

4) Smartly done bookings

Very fewer people go through the trouble of looking up various airlines and exploring different ticket fares for their business travel mainly because that is a hassle. However, this is the stronghold of a corporate travel company, having representatives who have been in the travel business for years on end and have gone through all experiences to provide their customers with a pocket-friendly trip.

Now that you know what exactly it is that corporate travel companies aim to do, you just need to be aware of how to select the ideal one for your travel experience. So when finding a suitable corporate travel company, these are the factors that you should keep in mind.

First, one should be aware of whether or not the company they chose has any costs which aren’t stated explicitly.

Secondly, make sure that there are no other loopholes, legal discrepancies or frauds. You also need to understand whether or not a certain travel company is best suited to your way and nature of work. It is best to be clear about the adaptability of the company if it would be able to provide its service in the financial margin that your company has created.

As an addition to that, be sure that whichever corporate travel company you choose has a set of employees who are well-informed and experienced.

The entire reason for hiring a corporate travel company is to make your employees traveling experience a comfortable one.

This is where companies like Forest Travel come in. We are a corporate travel company that can ease your travel experience and provides you with a fully equipped and knowledgeable travel agents to make your business traveling comfortable and interesting. Also, we have partners such as SAP Concur Travel & Expense, Yapta, and Magnatech among others to provide the latest technology, and saving you money. Someone you can rely on to make your journey a wonderful and stress-free experience.

 

Having the right agency can save you up to 30% on your overall travel budget while keeping your employees happy.

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About the Author

Carmen Stinson
Director, Global Corporate Travel Sales & Operations
Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.
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