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Carmen Stinson - Jan 18, 2019

Why Use a Corporate Travel Agency? – Travel Management Solutions Guide

Travel management is a tedious task and consists of many factors that need to be taken into account when it is being planned. However, when it comes to business travel you don’t have much time to structure a well-planned trip. This is the reason why making a smart decision keeps you away from the hassle of planning a trip and also delivers a promising, and well-organized trip.

All of this is extremely important. The question, however, is that how can this be done? The easiest way to have your business travel planned the way you want is to partner with a corporate travel agency. These companies have mechanized their travel services in such a way that it not only aims to help you with the process of trip planning and booking but also makes your trip as ideal as possible.

Such travel agencies can add value to your travel experience and make it more peaceful rather than troublesome. Travel agencies also make processes such as hotel room reservations, getting airlines tickets, utilizing the best deals, lodging options and even guidance for a smoother visa application process. These corporate travel agencies help reduce the time and money that you are required to spend on your business travel and also provide you with corporate travel agents who are specialized to work to your taste.


As an addition to that, they use online booking tools that help you track your employee’s location in real time and ensures his safety alongside satisfying your obligation of duty of care. This is not it; corporate travel agencies have many more benefits too. Some are as follows:

Travel Discounts

It is important to be vigilant of your expenses because business travel takes up a huge portion of a company’s budget. When you have experts who have been working for the purpose of travel management, monitoring expenses becomes even easier. Since corporate travel agencies have wide social networks in the travel industry, it is easier for your corporate travel agent to find deals and packages that optimize your savings and ensure a positive travel experience.

They also happen to work with a variety of customers and other corporate clients, this helps them create stronger relationships with useful contacts. Corporate travel agents can assist you in availing fantastic options which help you save money and time. This way you are able to enjoy new discounts on several products and services and optimize your expenses by availing many other benefits such as lower costing hotel rooms, cheaper rental options for on ground transportation and better flight deals!

Itinerary Changes

The toughest thing to manage when handling corporate travel is the sudden and unexpected changes in commitments. You are often left stranded with limited options to go to when a meeting gets rescheduled, or a conference is postponed. Changing bookings from online booking portals is an easy thing to do; however, it can cost you a lot of money. These minor changes adjusted according to your travel plans, which are not as concerning otherwise, can be huge concerns when it comes to travel management.


This is because they are highly costly. When you are partnered with a proper and efficient corporate travel management company, these minor concerns don’t worry you. A responsible representative or a corporate travel agent is always available to fix and take care of such issues. This is because when you use a corporate travel agency as a medium to go ahead with most of your online bookings, it limits the incurrence of added costs as a result of a change in itinerary. This proves to be a huge advantage for not only corporate companies, but also individuals who are in the corporate sector and work from home.

Industry Access and Best Knowledge

The primary travel service of a corporate travel agency is to give you a fair idea and detailed information on how your travel plan is going to be like. This feature also happens to be one of the few which makes the idea of a corporate travel company stand out. As they are well-established companies, they have a sound knowledge of the travel industry in real time via corporate clients and travel knowledge. This makes it easier for them to extract information and data that could assist and add up to the customers or consumers travel experience. It also keeps the customer updated and enables him or her to get in-depth reports about their own or their employee’s travel. It keeps you well-informed on subjects of lower prices for online bookings, additional knowledge, and the employee’s comfort.

The significance of these factors is the reason why corporate travel companies are important. Forest Travel helps you take advantage of these facilities and much more without you having to spend too much time and money.

Having the right agency can save you up to 30% on your overall travel budget while keeping your employees happy.

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About the Author

Carmen Stinson
Director, Global Corporate Travel Sales & Operations
Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.
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